User Guide for Image to Text (OCR) Software

Welcome to Image to Text (OCR) Software, a powerful tool that converts printed, handwritten, or digital images into editable and searchable text. With support for multiple languages and image formats, this software helps you digitize documents, extract text from photos, and streamline your workflow.

1. Viewer Background

The Viewer Background feature allows you to customize the appearance of the area surrounding your displayed images. This enhances viewing comfort, reduces eye strain, and provides a personalized user experience.

To adjust the Viewer Background:

1. Go to View > Viewer Background menu
2. Select your preferred color (Transparent, Black, White).

2. Left-Mouse Button Mode

The Image Viewer provides an intuitive way to view, manipulate, and interact with images. One of its essential features is the Left-Mouse Button Mode, which determines how the left mouse button behaves during image interaction:

1. Pan Mode (Hand Tool):  Click and drag to move (pan) the image around the viewport.
2. Area Selection Mode:  Click and drag to select a region of the image.

To change Left-Mouse Button Mode:

1. Go to View > Left-Mouse Button Mode menu
2. Select your preferred mode (Area Selection, Pan)

3. Image Enhancement

The Image Enhancement features allow users to improve the visual quality of images directly within the application. users can enhance images for clearer viewing, better detail recognition.

3.1 Remove Punch Holes

The Remove Punch Holes feature allows users to automatically detect and eliminate punch hole marks (commonly found on scanned documents) from images. This tool is especially useful when preparing digitized documents for archiving, text recognition (OCR).

The following example is of the Remove Punch Holes function in use:

Befor and after Remove Punch Holes

3.2 Erase Black Borders

The Erase Black Borders feature allows you to automatically detect and remove unwanted black margins surrounding an image. This is especially useful for scanned documents, screenshots, or images with padding that reduces the clarity of the displayed content.

The following example is of the Erase Black Borders function in use:

Befor and after Erase Black Borders

3.3 Automatic Deskew

The Automatic Deskew feature corrects images that are tilted or misaligned during scanning, photographing, or importing. Deskewing automatically detects the skew angle and straightens the image for optimal readability and presentation.

This feature is especially useful for scanned documents, receipts, books, forms, and photographs where the content may appear slightly rotated.

The following example is of the Automatic Deskew function in use:

Before and after Automatic Deskew

4. Recognition Mode

The Recognition Mode allows you to control how text recognition is performed on scanned images or documents. Depending on your needs, you can apply OCR to the entire page or to a selected portion (area) of the image. This flexibility ensures greater accuracy, saves processing time, and helps you focus on the exact text you need to extract.

There are two available recognition modes:

1. Page Mode

• OCR is applied to the entire page.

• All visible text within the scanned image will be processed and converted into editable or searchable text.

• Recommended for documents where all the text is relevant and needs to be captured (e.g., reports, contracts, or scanned articles).

2. Area Mode

• OCR is applied only to a selected region of the image.

• The user manually defines a rectangular area on the page where text should be recognized.

• Useful when only a small section of the page is needed, such as a paragraph, table, or label.

• Reduces unnecessary recognition of irrelevant parts of the image.

For Area Mode, users must change Left-Mouse Button Mode to Area Selection

And use your mouse or touchpad to draw a rectangular selection around the desired text region.

5. OCR Language

When choosing a language, you can select from different quality options — Fast, Standard, and Best — which offer a trade-off between processing speed and accuracy.

You can also use second language at once for documents containing more than one language (optional).

Our OCR software handles 125 languages across diverse scripts, including:

• Latin scripts: English, Spanish, French, German, Italian, Portuguese
• Asian scripts: Chinese (Simplified/Traditional), Japanese, Korean, Thai, Vietnamese
• Indic scripts: Hindi, Bengali, Tamil, Gujarati, Punjabi, Marathi
• Middle Eastern scripts: Arabic, Persian, Hebrew, Urdu
• Slavic languages: Russian, Polish, Czech, Serbian, Bulgarian
• African languages: Swahili, Amharic, Afrikaans

And here some examples of OCR Recognition in different languages: